Body of a business report
The function of such a conclusion is to bring the discussion or description to a close. Instead, use the conclusion to explain the most significant findings you made in relation to your report topic. All pages in the report within but excluding the front and back covers are numbered; but on some pages, the numbers are not displayed.
You can also give your name and the date of the report.
Section of report
Conclusions For most reports, you will need to include a final section. All conclusions must be supported by what has gone before and nothing new should be included at this stage. Although some reports benefit from this brief synopsis , it is not always obligatory to include. Keep at least two lines of body text with the heading, or force it to start the new page. The title of the report should be introduced as a subject line. Information sources Documenting your information sources is all about establishing, maintaining, and protecting your credibility in the profession. Conclusions: After discussion on the findings the writer of the report draws conclusions. The introduction of a market report includes the name of the market, address and place of the market, name of the products on which the report is prepared and the time and date of the business covered in the report. Make sure that each item in the list reads grammatically with the lead-in. Engineers use the IEEE system, examples of which are shown throughout this chapter. Bulleted and numbered lists In the body of a report, also use bulleted, numbered, and two-column lists where appropriate. Headings In all but the shortest reports two pages or less , use headings to mark off the different topics and subtopics covered. Bibliography The bibliography lists, in alphabetical order, all published resources used in the compilation of your report.
Headings are an important feature of professional technical writing: they alert readers to upcoming topics and subtopics, help readers find their way around in long reports and skip what they are not interested in, and break up long stretches of straight text. It contains the summary of the report and the recommendations made by the reporter.
The title of the report should be introduced as a subject line. Keep in mind who will be receiving your report and use vocabulary and tone appropriate for your audience.
Figure 1 summarizes uses and audience benefits for the most frequently employed types of graphics. Conclusions: After discussion on the findings the writer of the report draws conclusions.
Body of a business report
Keep at least two lines of body text with the heading, or force it to start the new page. It normally fills most of the report and contains almost all the illustrations. The types of graphics are presented alphabetically to make them easier to remember. Avoid using headings as lead-ins for lists. Integrating Graphics Formal report authors use graphics to present data in different forms. Keeping the audience in mind is also critical. The recommendations must be made on the basis of the findings and they must be arranged in the descending order of their importance. Headings are like the parts of an outline that have been pasted into the actual pages of the document. It may include charts, graphs, statistical tables and even excerpts from other published reports. See the chapter on visuals for more help with the principles for creating visuals. The function of such a conclusion is to bring the discussion or description to a close.
Anything that does not comfortably fit in the main part of the report but cannot be left out of the report altogether. If you place page numbers at the top of the page, you must hide them on chapter or section openers where a heading or title is at the top of the page.
Report body structure
Excerpt from the body of a technical report. Simplicity and accuracy , however, remain key factors. Although some reports benefit from this brief synopsis , it is not always obligatory to include. Anything that you feel is too large for the main part of the report or that you think would be distracting and interrupt the flow of the report is a good candidate for an appendix. Business Communication Conclusion: This is the last part of a market report. Use consistent spacing, indentation, punctuation, and caps style for all lists in a document. Opening Speech: This part contains the comment of the reporter made on the overall market of the product.
See the chapter on visuals for more help with the principles for creating visuals. These not only convey certain kinds of information more efficiently but also give your report an added look of professionalism and authority.
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